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Title: REBS Administrative Assistant

Group: REBS

Reports to: REBS Vice President

 

The REBS Administrative Assistant provides administrative support for the Real Estate Business Services’ (REBS) marketing partner, education and business services programs.

This position administers the REBS’ marketing calendar and marketing workflow process in connection with multiple business units.  This fast-paced role requires a solid attention to detail and ability to communicate effectively and efficiently with multiple business managers.  The successful candidate will be able to work both independently and collaboratively as part of a team.  General administrative duties also included. 

Responsibilities

  • Daily coordination of marketing calendar (Excel) for 30+ products/services with multiple business managers and marketing team
  • Daily coordination of marketing workflow in connection with multiple business managers and marketing team (via Trello and Slack)
  • Communicate with external marketing partners on collateral needs and marketing deadlines
  • Generate monthly partner invoices and statements
  • Generate various reports
  • Provide phone support for calls from local real estate associations, members or customers regarding REBS products
  • Perform other job duties as assigned

 

Requirements

  • College degree required
  • Minimum 2 years work experience as a high-level assistant
  • Strong analytical, problem solving and issue spotting skills
  • Proficiency with business software applications, including Microsoft Word, Excel, Power Point and Outlook.  Strong proficiency with Microsoft Excel, Trello and Slack highly desirable
  • Adobe Acrobat, Photoshop and Illustrator a plus
  • Detail-oriented
  • Comfortable collaborating with multiple units and different workflows
  • Sound judgment, and ability to prioritize and handle multiple tasks
  • Excellent oral and written communication skills, and outstanding customer service
  • Excellent work ethic and attendance
  • Ability to function effectively in a variety of challenging situations and circumstances, including difficult project deadlines, demanding customers, tight budgets, and evolving goals and objectives.
  • Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner.
  • Consistency in giving feedback regarding work progress, timetable and issues

 

Leading the Way…TM isn’t just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.).  As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento.  How do we do it?  We start by hiring friendly, talented people committed to working toward those common goals

 

Headquartered in sunny Los Angeles, C.A.R. offers business casual wear, an on-site exercise room, a health and wellness program including lunch and learns with guest speakers, a FitBit® program, and collaborative working areas. 

 

What else?

Medical, dental, vision, vitamin reimbursement, 401(k) retirement plan, 11 paid holidays, and more. 

 

C.A.R. staff stand by a set of core values that make us the best in the business.  Take a look for yourself and see what we are all about  www.car.org

 

For consideration - qualified applicants only please - submit cover letter and resume (in .doc, .docx, or .pdf format) to:  [email protected]

 

C.A.R. and/or its subsidiaries and agents will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

 

Sorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.

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