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TITLE:                  Administrative Assistant

GROUP:              Operations

REPORTS TO:     Senior Vice President and Chief Operating Officer

 

GENERAL FUNCTION:

CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.) is looking for an Administrative Assistant to join their Operations Group.  This person will perform a variety of complex administrative tasks in support of the Association’s Operations Group, which is responsible for providing services to other staff groups and to Association members. 

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  1. Provide administrative support for the Senior Vice President and Chief Operating Officer, and for other staff and functional areas within the Operations Group as assigned.  This includes answering telephone calls to the Operations Group, routing those calls as appropriate, preparing correspondence, preparing or editing documents, proofreading, maintaining files, opening and sorting mail, scheduling appointments and coordinating various online calendars for staff, the Association and the Leadership Team, making travel arrangements, providing onsite support at major Business Meetings, and other duties. 

  2. Serve as the primary backup for the Senior Executive Assistant to the Chief Executive Officer.

  3. Coordinate the collection of accurate and comprehensive data from the Customer Contact Center and ensure that data is shared with management in a timely and efficient manner.

  4. Maintain confidential and sensitive personnel files and other records in support of Human Resources.  Assist in the planning of HR activities and events.

  5. Perform other duties as required.

 

QUALIFICATIONS:

  • This position requires a Bachelor’s degree or the equivalent, and a minimum of two to three years of office experience. 
  • Requires a demonstrated ability to work with many different people and projects simultaneously, and sometimes independently.
  •  Must have excellent oral and written communication skills and outstanding customer service orientation.
  •  Requires superb telephone skills. 
  • Must type 60 WPM accurately. 
  • Requires a high level of organizational skill and detailed follow through to complete projects.
  •  Must be able to function effectively in a variety of challenging situations and circumstances and be flexible in light of shifting priorities.
  •  Must have sound judgement, and ability to handle sensitive or confidential information appropriately.
  • Proficiency with business software applications, including MS Word, Powerpoint, and Excel, and with MS Outlook, and ability to learn new software applications, such as the Association’s membership database program and its Web content management system, is required.
  •  Expertise in gathering information from vendors and service providers, comparing alternatives, and applying that information is essential.
  • Overnight travel is required within California approximately three times per year.

Leading the Way...™ isn't just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.)  As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento. How do we do it? We start by hiring friendly, talented folks committed to working toward those common goals.

Headquartered in sunny Los Angeles, C.A.R. offers business casual wear, an on-site exercise room, a health and wellness program including lunch and learns with guest speakers, a FitBit® program, and collaborative working areas.

What else?

Medical, dental, vision, vitamin reimbursement, 401(k), pension, 11 paid holidays, and more.

C.A.R. staff stand by a set of core values that make us the best in the business. Take a look for yourself and see what we are all about www.car.org.

For consideration - qualified applicants only please - submit cover letter and resume (in .doc, .docx, or .pdf format) to [email protected].

Sorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.

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