Job Title: Administrative Legal Assistant
Reports To: Vice President and Assistant General Counsel
Group: Corporate Legal
Compensation Range: $17 to $30 per hour

The Opportunity:
Are you someone who enjoys a variety of responsibilities while supporting others? If so, this is a great opportunity for you to join the Legal group at the CALIFORNIA ASSOCIATION OF REALTORS®. Yes, we’re a 100+ year old organization serving real estate – no, we’re not a stodgy 100+ year old organization serving real estate. In fact, we’re pretty cool (or so we think), and we’re a powerful voice for housing in California. We also think we’re an awesome company to work for. So, here’s what you need to know about the job:

The Role:
We are looking for an Administrative Assistant to handle a range of responsibilities while supporting the attorneys in the group.  This position will have primary responsibility for case management for the Ombudsman and Ethics Infoline, working with the attorney to oversee cases from intakes to case resolutions. This position will also support other aspects of C.A.R.’s professional standards programs. The Administrative Legal Assistant will also provide general administrative support to the Legal group, including working with our document management system, backing up other administrative staff, and other duties as assigned. Lots of variety – you won’t be bored!

Key Responsibilities:

• Administration of the Ombudsman and Peer-to-Peer Ethics Infoline efforts.  Handle call and email intakes; assign cases; review case reports from volunteers; prepare management reports.  Case management takes place primarily in Microsoft Access.
• General administrative support.  Schedule meetings and webinars; plan for in-person meetings (food, decorations, management of vendors, etc.); coordinate attorney attendance; provide other support as needed.  Maintain website, including posting and removing content as appropriate and requested and other work as requested.  Work on documents as requested, including proofing, formatting, editing PDFs, and other document support as needed.  Support and backup other Legal Department administrative personnel, including with Realegal newsletter, PowerPoint presentations, and other communications, providing backup for other administrative staff as needed.
• Support Professional Standards program.  Answer calls from local associations on Professional Standards matters, and consult with attorney for response; support pilot program in broader Professional Standards administration; schedule trainings, webinars, and other meetings and delivery; provide certificates and other recognition; maintain current content on website; provide backup administration of interboard arbitration program.
• Maintain contracts and other corporate documents in (new) contract management system.  Assign appropriate tags to documents; search for contracts and other documents for attorneys and other users as needed; eventually, train and support users.
• General administrative support to Legal group, assisting attorneys and other support staff as requested.
• Other job duties as assigned.

Minimum Qualifications:

• College degree
• 2+ years administrative assistant experience

Preferred Qualifications:

• 4-year degree

About THE CALIFORNIA ASSOCIATION OF REALTORS®:

The CALIFORNIA ASSOCIATION OF REALTORS® offers a collaborative environment that will allow you the opportunity to work on impactful projects that make a difference. What we love the most about working here are the autonomy, collaborative team environment and commitment to a positive work/life integration. And we like so much more, but we’ll tell you about that later.

The CALIFORNIA ASSOCIATION OF REALTORS® is a statewide trade association dedicated to the advancement of professionalism in real estate. The Association develops and promotes programs and services for its 214,000 members, and keeps the public informed about real estate in California.

Leading the Way…^TM isn’t just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.).  As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento.  How do we do it?  We start by hiring friendly, talented people committed to working toward those common goals. 

Headquartered in sunny Los Angeles, C.A.R. offers business casual wear, an on-site exercise room, a health and wellness program including lunch and learns with guest speakers, a FitBit® program, and collaborative working areas. 

What else?

Medical, dental, vision, vitamin reimbursement, 401(k) retirement plan, 11 paid holidays, and more. 

C.A.R. staff stand by a set of core values that make us the best in the business.  Take a look for yourself and see what we are all about  www.car.org. 

For consideration - qualified applicants only please - submit cover letter and resume (in .doc, .docx, or .pdf format) to: [email protected]. 

C.A.R. and/or its subsidiaries and agents will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Sorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.