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Title: Administrative Assistant
Group: Government Affairs
Reports to: Office Manager

 

The administrative assistant provides support to the Governmental Affairs legislative staff. As an integral part of the team, the administrative assistant will work closely with the lobbyists and legislative analyst to produce meaningful results for the association. This individual will have excellent computer skills, strong work ethic, and an eagerness to learn.
 

Responsibilities

  • Utilize Capitol Track Legislative Tracking system to print legislative bills, daily Capitol Track calendars, amendments, and reports, and distribute letters to the capitol, committees, caucuses, etc.
  • Upload Board of Directors meeting materials three times each year for the meetings using C.A.R. content management system.
  • Create cover memos for Committees and legislative Directory link all documents to agenda and updated in Publisher.
  • Print all background papers, agendas, and create binders for each lobbyist and the CEO.
  • Electronically update all position papers and material to BOD electronic files.
  • Use association membership database to retrieve individual member and committee information, including pulling committee rosters and sending emails to committee members.
  • Update analyses and daily files from Assembly and Senate as needed
  • Offer phone coverage for the office.
  • Arranging conference calls and other meetings as necessary.
  • Other administrative tasks as assigned.

Requirements

  • Some college course work.
  • Minimum 5 years’ experience.
  • Advanced skills in databases.
  • Familiarity with Slack and Zoom a plus
  • Strong Microsoft Office Skills, Outlook, Word, PowerPoint, Publisher and especially in Excel.
  • Ability to function effectively in a variety of challenging situations and circumstances, including difficult project deadlines, demanding customers, tight budgets, and evolving goals and objectives.
  • Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner.
  • Excellent work ethic and attendance.
  • Consistency in giving feedback regarding work progress, timetable and issues.

Leading the Way…TM isn’t just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.).  As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento.  How do we do it?  We start by hiring friendly, talented people committed to working toward those common goals

 

Headquartered in sunny Los Angeles, C.A.R. offers business casual wear, an on-site exercise room, a health and wellness program including lunch and learns with guest speakers, a FitBit® program, and collaborative working areas. 

 

What else?

Medical, dental, vision, vitamin reimbursement, 401(k) retirement plan, 11 paid holidays, and more. 

 

C.A.R. staff stand by a set of core values that make us the best in the business.  Take a look for yourself and see what we are all about  www.car.org

 

For consideration - qualified applicants only please - submit cover letter and resume (in .doc, .docx, or .pdf format) to:  [email protected]

 

Sorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.

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